About the Role

We are seeking a highly experienced and proactive Executive Assistant to provide high-level administrative and strategic support to senior leadership. The ideal candidate will have a proven track record of managing dynamic schedules, coordinating international travel, handling confidential information, and supporting key business initiatives. This role requires excellent communication, attention to detail, and adaptability in a fast-paced environment.

Key Responsibilities:

Executive Support

• Manage and maintain a busy calendar, appointments, and meetings across multiple time zones.
• Resolve scheduling conflicts and prepare materials in advance.
• Screen and manage calls, emails, and correspondence professionally.
• Draft and edit reports, presentations, and other documents.
• Act as a liaison between the executive and stakeholders.

Travel Coordination

• Organize international and domestic travel including flights, accommodations, and transportation.
•  Prepare detailed itineraries and manage travel expenses.
• Meeting & Event Coordination
  • Schedule and coordinate meetings, events, and logistics.
  • Prepare agendas, take meeting minutes, and track follow-ups
  • Administrative Support
    • Organize and maintain digital and physical filing systems.
    • Process expense reports and handle administrative tasks.
    • Conduct research and summarize findings as needed.
    • Manage office supplies and ensure efficient operations.
    • Handle sensitive and confidential information with discretion.

    Project Support

    • Assist with ongoing projects and executive initiatives.
    • Track project timelines, deliverables, and status updates.
    • Support the creation of presentations and documentation.
    • Conduct targeted research as assigned.
    • Qualifications
      • Bachelor’s degree from a reputable university is a must
      • Minimum of 10 years supporting C-level or senior executives
      • Proven experience with calendar and travel management

     

    Key Skills

    • Excellent verbal and written communication
    • Exceptional organizational and time-management abilities
    • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
    • Experience using AI tools to enhance efficiency and productivity
    • Ability to learn and adapt to new technologies and platforms quickly
    • Strong attention to detail and ability to manage multiple priorities
    • Self-motivated, reliable, and proactive
    • Strong research and analytical skills
    • Professional demeanor with sound judgment

    What We Offer

    • A collaborative and supportive team environment
    • Opportunities for professional development
    • Exposure to executive-level decision-making
    • [Optional: Health benefits, PTO, hybrid/flexible work options, etc.]